Notice of Annual General Meeting 2021

Eastwood Members

Annual General Meeting

The Annual General Meeting of the Club will be held on Monday, December 13 2021 by Zoom meeting, commencing 7pm.  Details of the Zoom meeting will be circulated prior to the meeting.

Note: this is a meeting of Members of the Club only – it is not open to the public

If you have any questions, could you please submit them in advance of the meeting so that we can collate all the information you require.  Questions that have not been submitted in advance cannot be accepted at the meeting.

Business

1 Attendance and Apologies

2 Minutes of the previous meeting

3 Receipt of the Annual Report incorporating the Financial Report.

4 Election of Directors

A Board Nomination form is here.   Nominations are required to be submitted 7 days in advance of the meeting

Directors Rob Cusack and Nick Withford are due to retire at this meeting; both have indicated they will be standing for re-election

Please note: At an Annual General Meeting there is no General Business.

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Voting

Your attention is drawn to the following rules about voting:

(1) Only Members (including player members) who have continuously been members for the past 3 years are entitled to vote. Eligible voting members will be notifed of their eligibility prior to the meeting.  If you have any queries about your eligibility to vote, please contact the General Manager well in advance of the meeting

(2) How to Vote:

  1. Votes may be given:
    1. personally at the meeting;
    2. by post
    3. by email
  2. A postal vote must arrive at Club’s postal address – PO Box 3763 Marsfield 2122  or be given to the General Manager no later than 24 hours before the meeting is to be held.
  3. A electronic mail vote must arrive at the email address of the Club – admin@eastwoodrugby.com.au – no later than 24 hours before the meeting is to be held.

A list of all candidates will be circulated prior to the meeting.