Notice of Meeting – Special General Meeting and 2018 Annual General Meeting

Eastwood Members

Special General Meeting

A Special General Meeting will be held on Monday, 25 March 2019 at “North Ryde RSL at Eastwood” Club commencing at 7.00pm.

The purpose of the meeting is to consider and if thought fit, pass the following special resolution:

“That the Meeting adopt the Constitution marked 2019 Constitution as the Constitution of Eastwood District Rugby Union Football Club Inc.”

Only financial members of the Club are entitled to be present and to vote.

Please contact the General Manager if you have any questions about your entitlement to vote at this meeting.

 

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Annual General Meeting

The Annual General Meeting of the Club for 2018 will be held Monday, 25 March 2019 at “North Ryde RSL at Eastwood” Club commencing immediately following the Special General Meeting but no earlier than 7.15pm.

If you have any questions about the Club’s operations that you would like to ask, this is a great opportunity.  If you require any detailed information, we’d appreciate prior notice so we can collate all the information you require.

Business

1 Attendance and Apologies

2 Minutes of the previous meeting

3 Receipt of the Annual Report incorporating the Financial Report.

4 Election: In accordance with the current Constitution, the following Directors will retire and are offering themselves for re-election:  Rob Cusack, Nick Withford and Geoff Garland

A Board Nomination form is here.   Nominations are required to be submitted 7 days in advance of the meeting

 

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Voting

Your attention is drawn to the following rules about voting:

Ordinary members and Associate members who have continuously been members for the past 3 years are entitled to vote. A list of eligible members will be circulated prior to the meeting.  If you have any queries about your eligibility to vote, please contact the General Manager well in advance of the meeting

How to Vote:

(3) Votes may be given:

(a) personally;

(b) by post (for election of Directors only);

(c) by electronic mail (for election of Directors only)

(4) A valid postal vote must arrive at the office of the Club or be given to the General Manager no later than 24 hours before the meeting is to be held.

(5) A valid electronic mail vote must arrive at the registered electronic mail address of the Club no later than 24 hours before the meeting is to be held.

A list of all candidates and the number of vacancies will be circulated prior to the meeting.